Office Manager/Project Coordinator Permanent Position – Portland, Oregon

Office Manager/Project Coordinator
Permanent Position Portland, Oregon

THE ORGANIZATION
Kearns & West is a leader in the collaborative communications field, providing services in public involvement, stakeholder facilitation, community outreach, and mediation, for the public and private sector. Founded in 1984, the small, woman-owned business has offices in Portland, Riverside, San Diego, Sacramento, San Francisco, Los Angeles, and Washington, DC.

Focusing on positive, mutually beneficial results has allowed Kearns & West to maintain long-term relationships with the people and organizations they assist. The firm’s high-stakes projects include work at local, state, and national levels and cover a variety of sectors including land use and community planning, transportation, major public facilities and infrastructure, natural resources, energy, water, and marine resources. At the core of all of our projects is finding solutions to advance essential policies and programs.

Kearns & West is the ideal match for professionals seeking meaningful work, opportunities for growth, and colleagues that are smart, capable and supportive. Once on board, our employees stay for the long term. The entrepreneurial culture at Kearns & West values employee initiatives in practice innovation and business development. Compensation and benefits at Kearns & West are also highly competitive with firms in our field.

THE POSITION
Kearns & West seeks an Office Manager/Project Coordinator in the Portland, Oregon office. Job duties include general staff support/maintaining office operations, managing staffing schedules, providing administrative, project management and research support, meeting coordination and logistics, meeting attendance and note taking, invoicing and expenses, overall office management tasks, database management, client and stakeholder relations, administrative duties, media release prep and advertisement placements, proofreading, preparation of basic informational materials for the public, assistant facilitation opportunities, and more.

QUALIFICATIONS
Successful candidate will ideally have two to three years of experience, but recent graduates will also be considered. A bachelor’s degree and a background/interest in community/regional planning, transportation, natural resource management, renewable energy, transmission, environmental/public policy issues, air quality, public involvement, collaboration and mediation are strongly preferred. Fluency in Spanish is highly desirable but not required.

We are looking for a self-starter who can work well independently and as part of a team. Ability to successfully manage multiple projects simultaneously is a must. Some travel is required. This position requires initiative, excellent organizational skills and attention to detail, strong written and oral communication skills, and the ability to work in a fast-paced, deadline-oriented environment. Applicant must demonstrate strong computer skills with proficiency in Microsoft Office. Graphic design and InDesign skills are desirable, but not required.

COMPENSATION
Compensation will depend on the qualifications and experience of the selected candidate.

HOW TO APPLY
Please apply immediately by submitting cover letter and resume to personnel@kearnswest.com with the subject “Portland Office Manager/Project Coordinator Opening.” Resumes will be accepted until the position is filled.